High School and Enrollment Essay Example for Free

game teach and registration Essay1. 0 Introduction 1. 1 Background of the Study Now days the enrolment bear on is incessantly the toughest metre the naturalise faces every yr. The subject of our film is the Silway-8 matter High School, a public school located at Silway-8 Polomolok, South Cotabato. This school employs 34 teachers, 1 principal and has a student population of 1,325 this year. The enrollment single-valued function of the school is manu altogethery done, though they perplex figurer units, they use the computer moreover for printing ordinary reports and for the students computer laboratory session. During enrollment the principal assigns one prexy for each year level to handle the enrollment processing. In victimization the manual process of enrollment they find it hard to handle such a battle array of records. It is a long procedure and term consuming task particularly in recording, filing and retrieving of students data. The proponents proposed a Co mputerized registration System that allow reduce the processing time of enrollment process. A outline that opens a faster and organize way of storing and retrieving students record. 1. 2 Overview of the Current State of Technology.The final stage of this study aims to widen a Computerized come inment System for Silway-8 National High School. This System stores information in a faster, clayatic and more convenient way of storing files of the enrollees in a computer . The work load of the enrollment in-charge are lessen in storing files of each student every now and then. The enrollment procedure of Silway-8 National High School is done manually. This manual process of enrollment creates difficulties in handling records, like storing, securing and retrieving of files. The processing aspect is time consuming.They have hard time political partyifying students for sectioning and they dont have back up for their records. Once a record is lost they endnot retrieve it. When the school was once hit by tinny floods all of their records were destroyed. These are the reasons that brought the proponents to develop a Computerized Enrollment System that leave behind ease the hassle and burdens of the enrollment in-charge with the manual process. In this study, the use of ocular fundamental . Net and Navicat for mySQL database will attention to improve the efficiency of the enrollment process of Silway-8.National High School. 1. 3 take care Rational As such, having a supplyd Enrollment System would increase the efficiency by reducing human error of recording and filing such records. It would as well lessen storage area and would provide swooning access for reference by the administrator or any personnel if necessitate. Computerized Enrollment System is design for the benefits of Silway-8 National High School. It will help the faculty in monitoring the records of the students. Computerized Enrollment System is use to make the transaction fast, and accurat e.It can display the records of each student through student LRN and all other information. Systems operations proceed faster, more efficiently and with greater accuracy than manual enrollment dodges. This can lessen the workload and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole. 1. 2 Statement of the Problem 1. 2. 1 General Problem The Silway-8 National High School is currently utilize a manual Enrollment System that is cumber near and inefficient monitoring of Enrollment process. 1. 2. 2 Specific Problem.Manual procedure of enrollment is time consuming, long procedure and records are not secured. It can be easily damaged and can be updated by unauthorized personnel without permission of the administrator. 1. 2 Objective of the Study 1. 3. 1 General Objectives * To help ease the problem in managing records on enrollment of Silway-8 National High School 1. 3. 2 Specific Objectives * To develo p a Computerized Enrollment System to handle and manage students records that provides easy searching and retrieval of records. * To help the school have a secured data storage for enrollment record.1. 3 Significance of the Study The significance of this study is to develop a Computerized Enrollment System that will help Silway-8 National High School for a much organized and easy Enrollment System. It will also help secure the data of the school it will reduce processing time for enrollment since they can easily view the information of the enrollees and print the class list to know the students who are currently enrolled in the specific year. If just in racing shell student fails a subject, through the said system they were commensurate to extract accurate student records.For the proponents, it will help us to cultivate our knowledge and skills in programming and system development as a artificial lake of experience. We can then be fitting to train ourselves and practice in the real world of work of our chosen course. This study aims to develop a computerize enrollment system. With the computerized enrollment systems helps save time for the school and provide faster way on recording transactions. Through this study the researchers will learn the immenseness of enrollment system in a business organization. The computerize enrollment system is a big help to solve the problems that have encountered by the school.1. 4 Scope and Limitation 1. 5. 1Scope Computerized Enrollment System is intended for Silway-8 National High School and designed to perform the following * Can add, edit, update and search information related in enrollment transactions. * It has security access level through log-in forms with different users. * Can provide class list for teachers * Can generate reports and prints. * The System is Network base. 1. 5. 3 Limitations The system cannot be use for other school activities like * Clinic transactions, science laboratory and supply room transa ctions of the school.The system does not include transaction like * accounting * billing * Cashiering * grading system * for class and subject scheduling * Methodology After a expatiate consideration among the members of the group, the proponents agreed to use SDLC or the System Development Life Cycle as our methodology for the system that is to be built. One advantage of using SDLC is it can return to its preceding phase in case of errors at any of its stages. The SDLC is the process of creating or ever-changing systems, models and methodologies that is used to develop the system.The idea broadly refers to computer information system. The phases of SDLC are shown below. PLANNING ANALYSIS DESIGN IMPLEMENTATION MAINTENANCE Figure 2. 0 System Development Life Cycles Planning bod In this phase, the proponents starts to search where the manual evaluation of the process takes place like gathering data through conducting interviews and gather some necessary sample reports to the school and then the group planned to divide the work load to each member. In this phase the project duration and measure was identified to come with a project that is achievable.Analysis PhaseThe proponents start to gather information to come up with a solution for the problem of the company. Analyzing the process of evaluation by considering the substantial evaluation and finding out what the evaluation takes, and build a further flexible, efficient and appropriate system for the improvement of the manual system.The proponents will also severalize the requirements that are required in structuring the new system, and how it will improve the transaction being done by the company. Design Phase During this phase, the proponents started to build the systems interface of the whole system using the information being gathered.The features and functions of the system are individual built to answer the problems and to comply the necessary requirements. The proponents used Visual Basic. Net progr amming language and MySQL as backed for the said system. Implementation Phase In preparation for implementation, the necessary data for the execution of the system will be collected from respective sources, i. e. the registrar. These data will then be uploaded to the server here it will be imported into the system. Prior to formal constitute or deployment, the system will be tested to confirm the availability of the imported data.Maintenance PhaseSoftware Maintenance is a process of changing a system after it has been delivered and in use. After the software is being delivered, changes may occur because of errors have been encountered. 3. 0 Data Gathering Procedures Output The proponents conducted a group discussion to identify which company we should choose as the subject of our study. After the proponent had chosen a prospect company, the proponents prepared a letter of request for the respondents asking permission in making Silway-8 National high School as the subject of our st udy. The letter was presented to the school principal Mrs.Eva Cosep with the focus and objectives of the study. Upon the acclamation of the request, the proponents prepared an outline as a guide questionnaire to lead them in gathering important information needed for the success of the study. With the data being gathered, the proponents were able to draw the structure of the project. Interview the proponents have an open communication with the user who is involved in doing the manual process of the school transactions. The team was provided with materials and sample documents of the real reports as well as interview with the individuals involved of the process.Library Research as additional information for the proposed Computerized Enrollment System the proponents referred to the unpublished and published books piece in the library. Internet Research the proponents used the internet for information gathering regarding Enrollment System. 4. 0 The Existing System 4. 1Company Bac kground The Silway-8 National High School is located at Silway-8 Polomolok South Cotabato. It was establish on June 1986 at present it has 37 faculty staff, 34 teaching staff, 1detailed principal, 3 personnel and maximum of 1,325 students.The sum up crooks of students are composed of five sections for First Year and Second year, four sections for third year and fourth year, and 65 students per section. The School has 1 computer laboratory but still using manual enrollment system. At present the school principal is Ms. Eva Cosep. 4. 2 Description of the System The enrollment procedure of Silway-8 National High School is done manually. Though the school has computer units but it is used only for the students studies and for generating common reports. Every year the school held their enrollment at the gymnasium.The principal assigned one chairman every year level to process the enrollment. The procedure of their manual enrollment system is first the student asks for enrollment form f rom the chairman and filled it out with the necessary information. The curriculum head (chairman) then checked is the students have complied all of the requirements for enrollment. The chairman takes down the general weighted average of student because that is the basis for sectioning.They dont have master list of enrollees and when the principal want know the number of enrollees she ask the class advisers the number of students thatcomprises in her class. 5. 0 Software/Project Estimation 5. 1 Schedule of Activities GANTT CHART MONTHS JULY AUGUST SEPTEMBER ACTIVITIES WEEKS WEEKS WEEKS 1 2 3 4 1 2 3 4 1 2 3 4.Find a Company Interview Project Proposal Planning Analysis Design System Coding Documentation Implementation LEGEND UNFINISHED START DATE COMPLETED IN mathematical process 5. 2 Cost Estimation AMOUNTLaptop (2 Units) P 60,000. 00 Printing Preliminary printing P200. 00 Fina l Documentation. P 185. 00Book Binding P 130. 00 Fare P 200. 00 Miscellaneous.. P150. 00 TOTAL P 60,865. 00 Planning includes budgeting to determine how much it will apostrophize to develop the system. In coping up with the estimated cost the proponents made list of all expenses possibly use in the project. In order to minimize the expenses the proponents dont need to buy the materials needed because some members of our group can provide it voluntarily 6. 0 Proposed System6. 1 Proposed System Overview The proposed Computerized Enrolment System of Silway-8 National High School is network base. Our goal is to produce a system that will satisfy the needs of the school and students. To meet this goal, we have created the application in our system that enables user to add, edit, search and hive away students record. This application is intuitive and easy to use, so that the process of enrolment is more convenient. The proponents developed the system which can minimize the time in ord er to access on the records of the students, as this enrollment process will much faster than the manual system.The system is comprehensive which provide features such as adding students into list, updating students information, sectioning of the students, search and view list of enrollees per section and year level. The system also creates class list for the teachers, by entering their label automatically she/he can view the list of students belong in her class. The proponents created a security access of the system which is only the administrator have the intact control over the system to prevent discrepancies from happening. Users have limited privileges.They system also have transaction log which the administrator can view who have access into the system on that certain date and time. The action made of the users can be viewed also. These features are created to protect records from being deleted or damaged. The Navicat for my sql is the database the proponents have used to ma nage and handles the data being stored. 7. 0 SOFTWARE DESIGN SPECIFICATION 7. 1 Process Specification PROCESS 1 User Log-in figure username of the user THEN enter the password IF the inputs are reverse THEN Log-in successful.ELSE IF inputs are incorrect THEN Log-in not successful extract END IF PROCESS 2 Add Student Fill all the fields and set values If fields are valid THEN successfully added ELSE IF adding is not successful END IF PROCESS 3 Search Student Update all fields If all are valid THEN successfully updated ELSE IF not successfully updated END IF PROCESS 4 Enroll Student Fill all fields If all inputs are correct THEN Enroll Student is successful ELSE IF enroll student not successful END IF 8. 0 System Implementation 8. 1 Programming Consideration.Basically, the proposed system for Silway-8 National High School has four front-end namely the Bookkeeper, Clerk, Adviser and Principal. The Clerk is able to maximize the work load and activity regarding enrollment system. The proponents basically designed the proposed enrollment system using MS Visual Basic. Net as development tool and Navicat for Mysql as the back-end or storage of the database. 8. 2 System Requirements Specification 8. 2. 1 ironware Requirements The following are the minimum hardware requirements for complete and proper functionality.For best possible result, the proponents recommend to use hardware higher than the requirements stated below For mensuration Set of Computer with the following specifications * System Unit * At least 256mb RAM * At least 30GB Hard Disk * At least 16Hz processor * Monitor-CTR or LCD * UPS- Un interrupted Power Supply * Keyboard and Mouse 8. 2. 2 Software Requirements Computer Software or just software is a collection of computer programs and related data that provides the instructions for telling computer what to do and how to do it. Below are the software requirements for the system. * Visual Basic.Net * Mysql Navicat * The proponents recommend using at least windows XP operating system installed in the personal computer. However, for better computer performance it is suggested to install higher windows operating system. 8. 2. 3 Human Resources Requirements It is ineluctably that a user is a computer literate to be able to operate the computerized Enrollments System for Silway-8 National High School. The designed system is user-friendly that will be easily learned and mastered. The proponents suggest proper training and orientation on how to operate the system. 9. 0 Software Maintenance Plan.We will give the company three months maintenance for the system. After the given time, further maintenance sessions will be charged P500. The maintenance session covers the following * Debugging of the system in case of any errors. * Updating the system. * Maintaining Hardware circumstancess that we required. * Installing new programs and applications that the system needs. * Training of the personnel * Aside from the things mentioned above , we are not responsible to cater other problems keep out if with payment. Corrective Maintenance The developer will focus on the diagnosis and correction of one or more errors.Corrective maintenance would change the system to correct existing defects. Once the developer finds an error the system must be repair immediately. Preventive Maintenance In this phase, changing some of the systems component will occur to improve maintainability and reliability to provide a better basis for future enhancement. This performs preventive measures to avoid system errors. Adaptive Maintenance In this phase there would be an occurrence of modifying systems component in order for the system to accommodate changes to its external environment